While you might have a clear idea of how your office is structured, in some cases it might be necessary to pass that information on to other parties (i.e., managers, on-site team operators, etc.). To facilitate this transfer of information, we recommend keeping an office layout document.
Said document can be as extensive as you like, but we recommend a visual approach. You can achieve a clear visual representation of the layout by using your existing floor plans and adding supplemental notations.
Whether you are using the floor plans for your office layout document or if you are using something else, we recommend you note down the following elements:
- Zones
- Clusters or clustering guidelines
- Desk sequencing or desk sequencing guidelines (the numbering within clusters)
- Any additional notes, such as workspace types
An example
- You can start with a floor plan:
- Draw up the zones:
- Add cluster and sequencing information (this can also be omitted and kept as general guidelines):
And you're done! This is enough information for anyone else to make sense of your office structure.