Release Notes (30.10.2025)
Sensor Malfunction Detection:
Spot technical issues.
What’s new:
- Sensors that stop sending data or go offline are now marked as malfunctioning in the system.
- This status is integrated into the existing malfunction filter, so you can easily identify and act on broken or inactive sensors.
- Facility Managers can now monitor sensor health without needing to check each device manually.
Release Notes (02.10.2025)
Platform Stability & Security Enhancements
What’s new:
We’ve implemented multiple under-the-hood updates to improve system stability, security, and data validation based on findings from recent penetration tests.
Small updates, big impact - keeping your data and experience secure.
SSO Integration: Smooth, secure access through your company login.
What’s new:
We’ve added full SSO support, including integration with SG Connect and Okta Verify.
User attribute mapping has been refined to ensure proper access control.
The new setup enables smoother onboarding and authentication. Faster login. Fewer hurdles.
People Counter Report: Filter by Workplace Collection: Zoom in on the data that matters.
What’s new:
The People Counter report now supports filtering by Workplace Collection.
This lets teams analyze occupancy data by department, area, or custom zone.
Smarter filters. Sharper insights.
New Room Filters: Capacity, Time Slot & Start Time:
Find the perfect room faster than ever.
What’s new:
New filters for room capacity (e.g. 1–3 people, 7+ people)
Time slot filter: choose durations from 30 minutes to 8 hours
Start time filter: easily pick your preferred meeting start time
All filters are now shown in a simplified group format - no more advanced filter needed. Book the right room, right away.
Release Notes (10.09.2025)
One-Click Booking: Find and Book the Best Desk Instantly:
No searching. Just tap and book.
What’s new:
A new One-Click Booking feature finds the best available workplace for you, based on your schedule, preferences, and current availability.
The system automatically selects the most relevant desk, room, or parking spot and creates the reservation for you.
Smart logic avoids conflicts and handles special rules or restrictions in the background.
New Fuel Type: Gas/LPG Now Supported:
More accurate car registration for smarter parking rules.
What’s new:
You can now select Gas/LPG as a fuel type when registering your vehicle.
This helps support parking policies like reserving surface spots for gas cars, as required by local regulations (e.g. in Italy).
Just like with electric vehicles, this allows policy-based access control.
New Room Report: Hourly Usage by Collection:
Spot trends across spaces, down to the hour.
What’s new:
Room reports can now show hourly usage grouped by Workplace Collection, not just by Weekday.
Choose between average or busiest hour views across the selected time period.
Helps identify when specific teams or areas reach peak room usage.
Parking: Default Timeframe Matches Your Hybrid Schedule:
No more adjusting. Your schedule, your spot.
What’s new:
When booking a parking spot, the default time selection now follows your personal hybrid work schedule, just like desk reservations.
Previously, parking always defaulted to 9–5, even if your planned workday looked different.
This makes one-click booking for parking faster and more in sync with how you actually work.
Release Notes (07.08.2025)
New Report: Compare Workplace Collections Side by Side:
Understand how different spaces are being used at a glance.
What’s new:
Reports now support grouping by selected workplace collections, instead of weekdays. This makes it easier to compare usage across teams, zones, or space types.
Choose which collections to include, and see each one as its own bar in the chart just like the weekday report layout.
Works for both standard usage data and sensor-based reports.
Improved Notification: “Office Almost Full”:
Better timing and clearer messaging right when it matters.
What’s new:
The notification now adapts based on timing, whether your reservation is for today or tomorrow. The message text has been updated in English, German, and Dutch.
Notifications are only sent to users who created their reservation at least 20 hours earlier, avoiding last-minute noise.
Blocked workplaces (e.g. for maintenance or energy saving) are excluded from the full-capacity calculation, making the percentage more accurate.
Show Blocking Reason in Hierarchy View:
See why a desk or area isn’t available at a glance.
What’s new:
Instead of simply showing "in use," the specific reason for a blocked desk or area is now visible in the hierarchy view.
Examples include energy saving, maintenance, or policy-based restrictions.
This brings more transparency for users and allows for deeper analytics on workspace availability and usage.
New Notifications: Presence Check for Parking Reservations:
Get notified before your parking spot is released.
What’s new:
You’ll now receive a reminder notification if your parking reservation is about to expire without confirmation similar to what already exists for desks and rooms.
The message will let you know when the spot will be made available again and gives you the option to confirm your presence before that happens.
If you don’t respond in time, the spot may be released, and you’ll receive a follow-up notification letting you know it’s no longer reserved for you.
Improved Availability Logic: Occupied Non-Bookable Desks Count as Unavailable:
More accurate data especially in shared or sensor-equipped spaces.
What’s new:
Non-bookable desks that are currently occupied (shown in orange) now count as unavailable in both the list view and company API.
Applies only to today’s view, ensuring live availability reflects actual usage.
We're also exploring showing reservation rule text for more context on why a desk may be blocked.
Release Notes (11.07.2025)
Location Almost Fully Booked: Get a heads-up when space is running out.
What’s new:
Full Capacity Notifications: If a location reaches a set threshold (e.g. 90% of desks, rooms, or parking spots reserved), users with a reservation will receive a reminder.
Location-Based Settings: This check is based on per-category thresholds (desks, rooms, parking) and only applies where the setting is enabled.
Timely Alerts: Reminders are sent if your reservation was created yesterday or earlier, and no prior reminder has been sent.
Take Over a Desk Reservation via NFC Scan:
When someone doesn't show up, you now have a way to free up the desk.
What’s new:
NFC-Based Reservation Takeover: A new policy lets users take over a reserved but unused desk by scanning the NFC tag, if the original user hasn’t checked in within a set time.
Smart Time Window: Admins can define how many minutes after the reservation starts a takeover becomes possible. Before that time, the desk remains protected.
Checks in Place: If the original user has already checked in, the desk can’t be taken. If they haven’t, the system asks for confirmation and sends a polite notification to the original user if their reservation is removed.
Show User Group Name in Policy Notifications:
More clarity when you’re not part of a booking exception.
What’s new:
Policy Messages Now Include Group Names: If a workplace is reserved or preferred for specific groups, the notification will now name those groups (e.g. “Only members of Marketing may book here in advance”).
Supports Multiple Groups: If multiple user groups are included, the message will list them all, so it’s clear who the policy applies to.
Release Notes (17.06.2025)
Overnight Bookings
What’s new:
Support for Overnight Reservations: Users can now book workspaces that cross midnight, such as 22:00–05:00, ideal for night shift teams.
Smart Next-Day Handling: If overnight booking is allowed at a location, the system automatically adds a follow-up reservation the next morning (from opening time to 1 hour), making check-in smoother.
Location-Based Setting This feature is enabled per location—only where overnight shifts are supported.
New Report: Desk Usage by Hour and Weekday
What’s new:
Hourly Desk Usage Insights: a new beta report shows how desks are used per hour across each weekday, helping you spot trends like when people usually arrive or leave.
Perfect for Trend Analysis: this view helps identify usage patterns without relying solely on reservation data, ideal for workplace consultants or advanced planners.
New Filter: Reports by Weekday
What’s new:
Filter Reports by Weekday: you can now filter all major reports by specific weekdays, just like you already can by hour in some views. Perfect for analyzing usage on busy vs. quiet days.
Customize to Your Workweek: whether your team works Monday–Thursday or Sunday–Thursday, you can now tailor your view to match your actual work calendar.
Smarter Averages & Trends: in trend and hourly reports, selected weekdays will update the data shown, so averages and patterns reflect only the days you’ve chosen.
Reservation Rules for Parking
What’s new:
Parking Reservation rules by Workplace Reservation rules for individual parking spots can now be created and managed by users with the Parking Manager role (and Property Managers where needed).
User-Specific rules stay private when a reservation rule is created for a specific user at a parking spot, it’s now only visible to that user and the parking manager, keeping the interface clean for others.
Release Notes (22.05.2025)
Register Your Vehicle in the Web Booking Portal
What’s new:
Users can now register their vehicle(s) directly in the Web Booking Portal if their company has parking that requires vehicle registration.
You’ll be prompted to register your default vehicle first. Already registered? You can easily add another one.
Register your vehicle for all company locations at once or select a specific location. The form adjusts based on what’s required at each site.
Need to change your default car? No problem, you can update it whenever needed.
New Smart Reminder: Parking Reserved, But No Desk or Room?
What’s new:
Parking-Only Reminder: If you’ve reserved a parking spot but haven’t booked a desk or room, you’ll now get a helpful reminder the day before.
Release Notes (18.04.2025)
CO₂ Guidelines
What’s new:
Recommended CO₂ Thresholds: We’ve added clear guidelines to help you interpret CO₂ levels in meeting rooms and workplaces, based on trusted standards (like WHO and ASHRAE).
Traffic Light System for Air Quality: CO₂ values are now shown with a simple traffic light color system:
Good – Optimal air quality
Moderate – Acceptable, but may impact comfort
Poor – Action recommended (e.g., ventilate the room)
Release Notes (04.04.2025)
Reservation Rules
What’s new:
Reservation Rules - Reserved for People: Workplace reservation rules just got more precise.
It’s now possible to block workplaces not just to keep them free (e.g., for maintenance or cost savings), but specifically for usage by groups like project teams or guests.
Better Reporting
What’s new:
With this enhancement, reporting and analytics can now accurately differentiate between why a workplace was unavailable.
Enhanced Team Administration
What’s new:
Managing shared teams just got easier and more flexible!
Team creators are automatically assigned as admins, and they can now promote other members to admin as well. This makes it easier to co-manage teams like Scrum groups, cross-functional teams, or departments.
Team Admin Role Introduced for public teams
What’s new:
We've added a new Team Admin role for users that want to create public company teams. For more organized control over the public team.
More Control, Less Bottlenecks:
With multiple admins, your teams no longer rely on a single person to manage members, roles, or settings, ensuring continuity and flexibility.
Release Notes (21.03.2025)
Analytics
Sensor-Only Reports: Extended level of detail for desk occupancy reports (based on sensor data)
Detailed insights for blocked zones and in addition to booking data based on sensor data.
New filter option: Display of the busiest office days in the selected period.
In addition to averages over the selected period, we now also display the busiest office days based on desk occupancy.
Note: This option is available for all desk-related reports.
Filter option “bookable and non-bookable workplaces”
New filter option to be able to analyze both bookable and non-bookable workplaces in combination at workplace level.
Note: This option is available for all “Sensor-only” reports
Introducing parking reports
Reports on occupancy per weekday, occupancy by time period, and peak occupancy.
Structured in the same way as desk reports.
General Improvements
New role for parking managers
Advanced information for parking managers.
Parking managers can see who has booked a parking slot and search for a user to find booked parking spots.
User notification settings
VBOS offers various notifications to improve the hybrid work culture.
This includes reminders or suggestions for bookings and valuable office days.
Users can now decide in detail which notifications they want to receive and when.
Release Notes (07.03.2025)
CO₂ Report: Breathe easy - your workplace air quality just got smarter.
What’s new:
- Live CO₂ Data in the Dashboard: VBOS now shows real-time CO₂ levels for supported rooms and spaces, helping you stay informed about indoor air quality.
- Health Context Included: Each CO₂ reading comes with clear context, so you’ll know at a glance whether the air quality is healthy, moderate, or needs attention.
- Smarter Climate Insights: This is the first step toward a more health-aware workplace experience, right inside VBOS.
Room Utilization (People Counting): Hourly Insights, Clearer Than Ever: Understand how your meeting rooms are really being used.
What’s new:
- Hourly Room Utilization View: The Counting report shows detailed, hour-by-hour usage of rooms based on actual occupancy data.
- Clear Capacity Legend: A new color-coded legend helps you instantly understand how full each room was:
o Not utilized
o Below 25% of room capacity
o Between 25% and 50%
o Between 50% and 75%
o Above 75% of room capacity
Dashboard Filters: ‘Deselect All’ for Locations: Managing many locations just got a whole lot easier.
What’s new:
- Deselect All Option Added: You can now instantly clear all selected locations in dashboard filters with a single click, no more unchecking each one manually. A small change that saves a lot of clicks.
- Faster Navigation for Large Setups: Especially helpful for organizations with many test, demo, or obsolete locations. Focus only on the sites that matter to you.
Parking Reminder – Day-Before Notifications Added: Don’t forget your spot, now with an early heads-up.
What’s new:
- Day-Before Parking Reminder: Just like for desk bookings, you’ll now receive a notification the evening before if you’ve reserved a parking space for the next day.
- Consistent Planning Experience: This keeps parking reminders in sync with your workspace notifications, so you’re always prepared, from desk to driveway.
Parking Reservations – Smarter Control Over Booking Window: Parking reservations now respect custom days-ahead settings.
What’s new:
- Location-Based Booking Limits: When reserving a parking spot, the system now checks the location-specific setting that controls how many days in advance bookings are allowed.
- Fallback to Default: If no custom setting is defined, a default of 5 days ahead is applied automatically, ensuring consistent behavior across all locations.
- Role-Based Exceptions: Users with specific permissions (e.g. facility managers or admins) can still book further in advance if their role allows it.
Release Notes (21.02.2025)
Room Usage Trend Graph: See when rooms are really being used over time.
What’s new:
- Trend Graph for Rooms: Room reports now include a trend graph showing usage patterns across weeks or months, based on the busiest hour of each day.
- Spot Peaks or Averages: Switch between average usage and peak day activity to understand how rooms are being used at a glance.
- Clearer Insights, Better Planning: Whether you're managing meeting space demand or looking for underused rooms, the new graph makes it easier to plan ahead.
Smarter Check-In: Assistants & Same-Day Reservations Making check-ins seamless when booking for others.
What’s new:
- Automatic Check-In for Today: If check-in is required for a workplace category, any reservation made for today will now be checked in automatically.
- Auto Check-In When Booking for Others: For desks and parking, reservations created on behalf of another person are now automatically checked in—no matter the date.
Teamzone Filter: Desks That Match Your Team Finding the right desk just got easier, especially when it’s reserved for your team.
What’s new:
- New Desk Filter: Teamzone Users now see a Teamzone filter if they belong to a user group linked to specific workplaces through policy exceptions. This helps surface only those desks meant for their team or department.
- Smarter Access, No Setup Needed: The filter appears automatically based on your role and location, no manual setup required.
Release Notes (07.02.2025)
Customize When You Get Notified – Notification Preferences Center: Stay informed, your way.
- Personalized Notification Timing: You can now choose when you receive key push notifications like reminders for upcoming reservations or suggestions to work from the office with your team.
- Flexible Options: Decide how far in advance you'd like to be reminded of your desk reservation, get a heads-up if you've booked for tomorrow, or receive team-related booking suggestions, either the night before or at the start of the week. Set the timing that works best for your schedule.
- Fully User-Controlled: All preferences can be managed from a single place in the app under Notification Preferences, giving you full control without relying on defaults.
Peak Occupancy Report Update: More accurate insights for power users, no reservations required.
What’s new:
- Occupancy-Only Option: A new option lets you view reports based on actual occupancy only, ignoring reservations. Perfect for identifying true workspace usage patterns, regardless of bookings.
- New Peak Occupancy Graph (Occupancy-Based): Introducing a new graph that shows the busiest hour of the day, based on real-time occupancy, just like the room peak reports. Available exclusively to advanced report users.
- Workplace Collection Support: Focus your analysis by running reports for an entire location or narrowing down to specific workplace collections.
Occupancy Reports Now with Peak Usage Insights: Get a clearer picture of how busy things really get.
What’s new:
- Maxed Totals in Weekday Reports: The weekday desk occupancy report now shows the busiest day counts and percentages alongside average values. A new toggle lets you switch between average and peak metrics.
- Updated Line Graphs: Trend Reports (weekly, monthly, etc.) now include maxed totals, helping you spot spikes in usage over time.
- Room Hourly Reports: For room occupancy by weekday, you can now also view peak hourly usage for more precise scheduling insights.
Workplace Collections Now in Reports: More detailed reporting, organized by collection.
What’s new:
- Workplace Collection Filter: Reports now support filtering by workplace collections, making it easier to analyze usage and performance for specific zones, teams, or setups within a location.
- Better Insights, Less Noise: Focus on just the collections that matter, no need to sift through the full location data. Smarter filtering means faster, more targeted decision-making.
- Consistent Across Reports: Workplace collection filters are now available across key desk and occupancy reports for consistent analysis.
Teamzone Filter – Smarter Filtering Based on User Access: Desk filters now help you find desks reserved for your team.
What’s new:
- Teamzone as a Filter Option: The Teamzone filter will now appear for users who are part of a user collection that’s linked (as a policy exception) to a workplace in that location. This helps users more easily find desks that are intended for their team, even if those desks aren't globally visible.
- Filter Placement: Teamzone now shows up in the desk filter menu, right after My Team and Favorites.
Release Notes (24.01.2025)
Workplace Collections – Smarter Filters for Occupancy Reports: More focused insights, now with collection-level filtering.
What’s new:
- Filter by Workplace Collection: All single-location occupancy reports now support filtering by workplace collections, making it easier to zoom in on specific areas or zones within a location.
- Auto-Enabled When Relevant: The filter appears automatically for locations with at least 5 active desks, 1 active room, or 1 active parking space in a collection.
- Updated Reporting Logic: Existing reports and procedures now include workplace collection as a parameter, ensuring consistency across analytics.
Personalized Notifications – Plan Ahead with Smart Desk Reminders: Stay in sync with your team, before the day even starts.
What’s new:
- Desk Booking Reminder: Get a heads-up the day before if you’ve booked a desk for tomorrow, helping you stay prepared and avoid no-shows.
- Team Presence Notifications: Get a notification when several of your team members have booked a desk for tomorrow — so you know it’s a good day to join them and make the most of your time in the office.
- Join the Team Prompt: If you haven’t booked a desk but are expected to work tomorrow, you’ll get a prompt. Tapping it auto-books a desk in your team’s cluster or zone.
- Alone in the Office: If your team is working remotely and you’re the only one booked onsite, you’ll get a heads-up so you can reconsider your plans.
Release Notes (10.01.2025)
Reservation Deletion: More Control Over Your Own Bookings: Easily manage the reservations you created, no extra permissions needed.
What’s new:
- Delete Your Own Reservations: You can now always delete reservations made for yourself—no matter who created them.
- Also Applies to Reservations You Created for Others: If you created a reservation (for yourself or someone else), you can now delete it directly, even if it's not assigned to you.
- Simpler, More Flexible Booking Management: This change removes unnecessary restrictions and makes managing your reservations easier and more intuitive. Your reservations, your control.