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Desk booking dashboard

  • Updated

Introduction

The desk booking dashboard depicts historic desk booking data in different types of graph using different filters, e.g. date, location, office hours, workspace type or zones. In essence this dashboard shows you: 

  1. What quantity of desks are made available to staff across locations, floors & zones;
  2. How many of those desks are booked by staff; and
  3. How many of those desks are not booked.

Example of Desk Booking Dashboard

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Multiple sheets

The dashboard contains 4 different sheets:

  1. KPI - contains a month to month and quarter to quarter comparison of desk booking KPIs;
  2. By month, week, day of the week - contains desk booking information aggregated by monthly, weekly of "day" or "week" averages;
  3. By day, hour - contains desk booking information aggregated by daily or hourly averages;
  4. By floor, zone, workspace type - contains desk booking information aggregated by daily averages and split to floors, zone or workspace types.

Data selection controls

At the top of each sheet a set of data selection controls are shown. By making your selection of the controls, you define/constrain the data that is shown in the different graphs of the sheet. Be aware that the selections work across all sheets of the dashboard, thus defining/constraining the data of the other sheets' graphs as well. The controls enable selection of:

  • Location(s) - a multiple choice dropdown of applicable office location(s);
  • Floor(s) - a multiple choice dropdown of applicable floor(s), depending the location selection;
  • Zone(s) - a multiple choice dropdown of applicable zone(s), depending the location and floor selection;
  • Workspace type(s) - a multiple choice dropdown of applicable workspace type(s), depending the location, floor and zone selection;
  • Hour from and until - two slider selectors of 'clock hour' to select the office hours for which you wish to see the data. Hour until defines the time up to the 59th minute of the selected 'clock hour'; and
  • Since - date selector to define the starting date of your applicable data.

KPI sheet details

This sheet depicts 5 types of information divided in rows in 4 different time frames across the columns.

The columns depict:

  • A month to month comparison of the averages of last two complete months;
  • A week by week trend graph of the weekly averages of the last two complete months;
  • A quarter to quarter comparison of the averages of last two complete quarters; and
  • A month by month trend graph of the monthly averages of the last two complete quarters.

The rows depict:

  • The number of activated desks, i.e. total number of desks in the application (top row);
  • Graph A.1-A.4 depict the average number of desks that are administratively blocked and thus not available for booking;
  • Graph B.1-B.4 depict the average number of desks available for booking by staff;
  • Graph C.1-C.4 depict the average number of distinct desks that are booked by staff (i.e. a distinct count of the number of booked desks);
  • Graph D.1-D.4 depict the average number of desks booked by staff in workspace equivalents (i.e. a time optimised calculation of the number of desks). 

By month, week, day of the week sheet details

This sheet depicts the booking status (i.e. booked or not booked) in relative (%) and absolute (#) numbers for distinct of workspace equivalent counts. Where:

  • Graph H.1-H.4 shows monthly averages;
  • Graph I.1-1.4 shows weekly averages; and
  • Graph J.1-J.4 shows the averages of the selected period to Day of Week, i.e. Monday to Friday.

By day, hour sheet details

This sheet depicts the booking status (i.e. booked or not booked) in relative (%) and absolute (#) numbers for distinct of workspace equivalent counts. Where:

  • Graph M.1-M.4 shows daily averages; and
  • Graph N.1-N.4 shows hourly averages.

By floor, zone, workspace type sheet details

This sheet depicts the number of available and booked desk in relative (%) and absolute (#) numbers for distinct of workspace equivalent counts. Where:

  • Graph Q.1-Q.4 splits the averages to the selected floors; 
  • Table R.1-R.2 splits the averages to the selected zones; and
  • Table S.1-S.2 splits the averages to the selected workspace types.